A work record confirms a person's current or former employment status. The certificates work as a response to a request for information from a potential contractor, a government agent or a bank.
For example, a bank may request a work record to make a decision about delivering a loan, or a potential employer may verify the dates of previous jobs and their salary.
Government agencies may seek a certificate to request a wage garnishment, although most of the requests for this evidence come from people interested in hiring the individual and from loan agencies or landlords.
Commonly the work records are requested to verify the work status, titles of position and salaries of the population.
Many times a work record includes the employment history, addresses of old jobs, salary growth and a summary of occupational performance.
How to ask for a record of work?
A work certificate is usually written on a computer using a standard form with the company's name and logo.
If a person is interested in requesting a certificate from a former or current employer, it is important that they ask for the letter in a professional manner.
First you must go to the human resources department; Each company has its policy, but generally the employee must authorize his or her record to be published.
Many times the same human resources department makes the letter. If this is not the case, your duty is to give the employee the necessary format that can be elaborated in the correct way.
Another option is to ask the supervisor or manager directly. In this case, the employee must offer a sample letter or format so that the supervisor can be guided.
In any case, the employee must provide all the necessary information that needs to be included in the work record, including who should be addressed and exactly what details need to be included.
Content
The official format of business letters must be followed. It must include the contact information in the upper part, the date and the contact information of the person to whom it is addressed. You should also provide a greeting at the beginning and a handwritten signature at the end.
These records should not be long; Extra information should not be added as an evaluation of the employee's work.
Most records include the name of the person, their department within the company and / or specific title, and the amount of time they have at work.
But some records may include the salary of a person, and how often they are paid: monthly, weekly, bi-monthly, among others, and how many hours a week they work. No other detail should be included unless required.
At the end of the record, the possibility of answering any additional question must be offered.
You must also provide some form of contact (such as a phone number or email) so that the person to whom the letter is addressed can contact the person who sent it.
5 examples of work records
1- Proof of work A
Dear Mr. / Mrs.
The purpose of this letter is to verify the employee's occupation.
Name of the employee: Susana Pacheco.
ID number: 000-000-00
Date of birth: 06/09/86
The employee Susana Pacheco is an employee of the XYX Company.
Date of employment: January 22, 2011, until today.
Position: public relations specialist.
Current salary: $ 62,000 per year, plus a potential quarterly bonus based on your performance.
Feel free to contact us at [email protected] If you need additional information that is not included in this letter,
Sincerely,
(Signature of authorized employee)
HR department
2- Proof of work B
Dear Mrs. Del Valle
In response to your request for Carlos Masri's employment verification, please know that I own Grama X, an import company that sells to the largest.
I hired Mr. Masri with a double purpose. He is a member of my sales team from 8:00 a.m. to 5:00 p.m. on Fridays, Saturdays and Sundays of every week, working on commission in that capacity.
He also knows a lot about computers, so he uses his services as a consultant on Monday and Tuesday of each week, from 10:00 am to 1:00 pm; in that capacity your salary is the time.
His employment began in March 2012 and continues to this day. To date, his performance and attitude have been exemplary.
If you need any other information, do not hesitate to tell me.
Yours,
Mr. Pablo Dresden (tel.: 736-12342)
3- Proof of work C
Date: December 2017
A GDF Bank
I can confirm that Elena Smith has been employed at Camera Tech since April 2013, and is currently the Account Manager.
This position consists of looking for buyers and selling the biggest video cameras. Ms. Smith holds this position full time and earns an annual salary of 000, plus bonuses. He has no disciplinary record.
I hope this is enough information to help the bank in its loan approval process. If you require anything else, please contact me at 786-98000.
Sincerely,
Margarita Toledo
HR department.
4- Proof of work D
Holly Tennant
HR department
Tennant & Associates
88, Alcorta Avenue
August 17, 2017
To: Banco NOP
To whom it May concern,
This letter is to verify that Vanessa Green is employed with Tennant & Associates as a customer service representative.
Vanessa has been our employee for the last two years. She is currently a full-time employee with a compensation of 000 a year.
Please let me know if you have any further questions regarding Vanessa's work. You can contact me by phone at 090-5645363 or by email: [email protected]
Sincerely,
Holly Tennant
5- Proof of work E
Gabriel Val
IT Department
TRF Investments
October 2017
Eduardo Chen
Technology Manager
FRD Illustrations
Dear Mr. Chen
This letter fulfills the duty to verify that Teresa Thompson was employed in Inversiones TRF from April 4, 2010 until November 17, 2015.
If you require any additional information regarding Teresa, please feel free to contact me at 7657654.
Sincerely
(Signature by hand)
Gabriel Val
References
- Employement verification letter sample and template (2011). Retrieved from thebalance.com
- How to get a letter of employement (2017). Retrieved from thespruce.com
- Form of employement. Retrieved from templatelab.com
- Sample employement verification letter (2017). Retrieved from thebalance.com
- Proof of employement letters. Retrieved from templatelab.com